Help Desk MX for Magento 2
A help desk built into your Magento admin. Customer emails and contact forms become tickets, routed to the right department and agent, with workflow rules, satisfaction surveys, reports and AI tools. Every ticket shows the customer's orders and earlier tickets.
- Turn emails into tickets from Gmail, Microsoft 365 and IMAP
- See the customer's orders on every ticket
- Automate routing and escalation with workflow rules
- Message third parties from a ticket
- Get desktop notifications about new tickets and replies
- Create custom fields
- Manage access permissions
- Evaluate customer satisfaction with surveys in reply emails
- Track agent performance with built-in reports
What does Help Desk MX do?
Help Desk MX is a help desk built into your Magento admin. Customer emails and contact forms become tickets, each ticket goes to the right department and agent, and workflow rules keep it moving until it's solved. Our own support team has handled 200,000+ tickets in Help Desk MX since 2014.
- Turn emails into tickets from several mailboxes: Gmail and Microsoft 365 connect with OAuth, any other mailbox over IMAP or POP.
- Route tickets to departments and agents, and set who can see and manage which tickets.
- Reply faster with quick responses, and keep internal notes your customer never sees.
- Write to a shipping company or supplier from the ticket, in private or public mode.
- Automate routing, status changes, escalation and auto-close with workflow rules.
- Ask for a rating in every reply email and see satisfaction per agent.
- Track first reply time, resolution time and solved tickets for each agent.
- Work tickets with AI: draft replies, summarize tickets and update statuses through AI Copilot or any assistant connected via our MCP server.
- Connect other systems with the REST API and GraphQL, and run the storefront on Hyvä.
Tickets that already know the order
Because the help desk lives inside Magento, every ticket is linked to the customer's account. Your agent sees who is writing, the order the question is about and every earlier ticket from the same customer, without switching to another tool.
- Customers pick the order their question is about right in the ticket form.
- The Tickets tab on the admin order page and on the customer page lists every related ticket, and you can open a new ticket for an order from there.
- The Other Tickets tab on a ticket shows the customer's full history, whatever the status.
There is nothing to sync with an outside service and no monthly fee per agent: tickets, customers and orders stay in your own database.
Help Desk MX at a glance
What your team gets
Every customer conversation in one queue inside Magento, routed to the right person and moved along by rules. It's the help desk our own support team works in every day.
What it takes to start
Statuses, priorities and two departments are created on install, so on day one you connect a mailbox and add your agents. Tailoring routing and rules to your process takes longer, and free installation and configuration are part of the offer.
How you'll know it works
Built-in reports show first reply time, resolution time, solved tickets and satisfaction for each agent, so you can see the change week by week.
Support for Guest Users
Any visitor can reach your support team, with or without a customer account. There are four ways to send a request:
- The Contact Us tab, shown on every page at the side you choose.
- The Contact Us page form.
- The Help Desk section of the customer account.
- An email to your support address.
Forms built with Form Builder can open tickets too.
Set your working hours and holidays, and the contact form, popup and My Tickets page show customers whether your team is online right now.
Easy-to-Use Customer Interface
The ticket form asks only for the necessary fields, so a customer sends a request in a minute.
If you turn these options on, customers can choose a priority and a department for a new ticket.
Customers can attach files to tickets, which helps when they want to show your team the problem in a screenshot.
Simple Ticket Management for Customers
Customers see all their tickets in their account. Replying or closing a resolved ticket takes a second.
The full ticket history is on the same screen, so nobody has to scroll through old emails.
Connect your Mailboxes
Connect your support mailboxes, and Help Desk MX checks them on a schedule and turns new emails into tickets. Replies to a ticket email are added to the same ticket.
Gmail and Microsoft 365 (Exchange Online) connect with OAuth, with step-by-step setup instructions in the gateway form. Any other mailbox works over IMAP or POP.
For example, your store has Sales, Billing, Returns and Technical departments, each with its own email address. Connect each address to its department, and every email sent to it becomes a ticket in that department's queue.
Neither you nor your customer has to log in to the store to reply. Answer from your email client, and Help Desk MX adds the message to the right ticket.
Clear Backend Interface
The ticket grid shows the most important details of every ticket at once.
Filter tickets by any field, such as creation date, status, priority, store view or agent, or find them by any keyword with the search field.
Merge duplicate tickets, change status, owner or department for many tickets at once, and move them to the archive or spam folder.
Choose which columns the grid shows, from the customer name, department and last replier to the number of replies and the order.
Desktop notifications tell agents about new tickets, new messages and assignments. When two agents open the same ticket, each sees who else is there and who is typing a reply, and unsent replies are saved as drafts.
Fully Featured Ticket Cards
The General tab shows the key information on a ticket and lets the agent act at once:
- reply to the customer;
- set the ticket status and priority;
- assign the ticket to another department.
The customer is the default recipient, but the agent can send the message to a third party instead. For example, you need to check delivery options with a shipping company. Help Desk MX lets you exchange messages with any third party in private or public mode.
Another example: you need to ask a colleague about a technical detail. Choose Internal Message, and the customer won't see the note.
The Other Tickets tab lists every ticket this customer has created, whatever its status.
The Additional tab shows the ticket history and other details, such as the channel the ticket came from. This helps if you measure how customers contact you.
For example, you may be surprised to find out that most tickets in your shop come from the native contact form, though you had assumed customers use the Contact Us tab most often. That's a good reason to revise your store processes.
An agent can also change the ticket subject and add comma-separated tags to find the ticket quickly next time.
Customer Satisfaction Surveys
Help Desk MX adds a short satisfaction survey to the footer of reply emails, so customers rate the answer in one click.
Ratings are saved with each reply, and the reports show satisfaction for every agent.
Advanced Reports
Built-in reports show how your support team performs, by period and by agent:
- new and changed tickets;
- replies and solved tickets;
- first reply time, first resolution time and full resolution time;
- satisfaction ratings and response rate.
Custom Fields
Add your own fields to the ticket form to get the details you need up front. For example, add a date field or a list of reasons for contacting you.
Show each field on the contact form, in the customer account or only on the admin ticket, and make it required for customers, for staff or for both.
Workflow Rules
Workflow rules handle the routine work. Each rule starts on an event (a new ticket, a reply from the customer, staff or a third party, an assignment, a ticket update or an hourly check), checks conditions such as the channel, the tags, who replied last or how many hours have passed, and then acts: it changes the status, priority, department or owner, adds tags, archives the ticket or sends a notification.
Most of our own rules route tickets. New tickets from each mailbox go straight to the agent responsible for it, and when a customer replies, the ticket goes back to the agent who handles that product line.
Other useful rules:
- change the ticket status to In Progress when the support team sends the first reply;
- if a customer has waited 4 hours for an answer, raise the priority and notify the team lead;
- close a ticket automatically if the customer hasn't replied for 30 days;
- bring a ticket back from the archive when the customer writes again.
Access Permissions
Set which departments and tickets each admin role can see and manage, right in the admin.
This helps when your support divisions have separate roles. For example, your store has Sales, Billing and Technical departments, and each one should manage only its own tickets.
Spam Protection
Add as many spam patterns as you need and check each one against the email header, subject or body. Matching emails go to the spam folder instead of the ticket queue.
Auto-replies are filtered out so they don't loop back as new tickets, and Google reCAPTCHA protects the contact forms.
Follow-Ups
Schedule a follow-up on a ticket. At the time you set, it changes the status, priority, department or owner and sends a reminder to the address you choose, so a promised callback or a pending answer doesn't slip.
Integration with RMA
Help Desk MX converts tickets into RMA requests.
Say a customer emails [email protected]. Help Desk MX receives the email and turns it into a ticket.
The support manager converts the ticket into an RMA request by clicking Convert to RMA. From then on, emails about this request go to the RMA, and the conversation continues there.
Integration with Knowledge Base
Help Desk MX works with the Mirasvit Knowledge Base extension.
With this enabled, customers search your knowledge base right in the feedback popup before creating a ticket.
If no article answers the question, the same popup invites them to create a ticket.
With the integration disabled, customers open a ticket first instead of reading the FAQ.
Free Migration from Another Help Desk
Moving from another help desk? We migrate your tickets and message history for free, so you keep the full history.
We have ready-to-use migration scripts for Freshdesk, Zendesk and most Magento 2 help desk extensions.
Email can be incorporated into the ticket workflow, while administrators have access to templates, customer groups, priority levels, reminders and notification options. Both the store and customer retain a useful communication history, and third parties can be included when a ticket requires outside involvement.
The interface is easy enough for both customers and administrators while still providing a large amount of configuration.
Because we also use other Mirasvit customer-service extensions, the integration between them is a major advantage.
One improvement I would like is greater control over customer notifications, including the ability to disable certain ticket notifications rather than requiring them in every situation.
This way everything is tied to the customers' account. Orders, other tickets, returns, and previous communications. It also shows answered from the FAQ extension when submitting tickets.
I wish they would add some more control functionality over automated emails to prevent specific responses from notifying the customer automatically when we reply. Right now, every time you reply to a ticket, the customer is notified no matter what.
I also wish there was an edit function so if a mistake was made when replying, that you can go back and correct it.
Last feature request would be to include capture and include the customers IP from the device they send a message on.
There is so much more it can do and is an essential Magento extension.
Save time by starting your support request online and we'll connect you to an expert.
Does Help Desk MX include live chat?
No, Help Desk MX doesn't include a live chat window. It works with any live chat you already use: when the chat sends offline messages and transcripts by email to a mailbox connected to Help Desk MX, they become tickets and follow your routing rules. That's how our own support team handles chat messages.
Customers can also reach you through the Contact Us tab on every page, the contact form, their account or email, and agents get desktop notifications about new tickets.
Do I need a separate help desk service, or does Help Desk MX work inside Magento?
Help Desk MX works inside your Magento admin, so you don't need a separate service. Tickets are linked to customer accounts and orders, agents see the order and the customer's earlier tickets on the ticket page, and there's nothing to sync and no monthly fee per agent.
Which mailboxes can Help Desk MX fetch emails from?
Gmail and Microsoft 365 (Exchange Online) connect with OAuth, so they work even where basic authentication is turned off. Any other mailbox connects over IMAP or POP. You can connect several mailboxes and send each one to its own department.
Can other systems create tickets in Help Desk MX?
Yes. The REST API lets other systems, such as a chatbot, a CRM or an ERP, create and update tickets, add messages and attachments, and read custom fields. GraphQL covers customer tickets for headless and PWA storefronts.
Can I use AI with Help Desk MX?
Yes. With AI Copilot, or any AI assistant connected through our MCP server, you can draft and send replies, get an overview of open tickets and update statuses, priorities, departments and tags by asking in plain language.
Can I see if another agent is already working on a ticket?
Yes. When two agents open the same ticket, each sees who else has it open and who is typing a reply. Unsent replies are saved as drafts, so nothing is lost if the page is closed.
Can Help Desk MX escalate tickets that nobody has answered?
Yes, with workflow rules. For example, a rule can check every hour for tickets where the customer has waited longer than 4 hours, raise their priority, reassign them and notify the team lead.
Can I migrate tickets from my current help desk?
Yes, and we do it for free. We have ready-to-use migration scripts for Freshdesk, Zendesk and most Magento 2 help desk extensions, and our team moves your tickets and message history so you keep the full history.
Is there a free version or a trial?
Help Desk MX is a paid extension. You can try the frontend, backend and Hyvä demos on this page before buying, and every purchase comes with a 30-day money-back guarantee.
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Andriy Kovalenko 
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